We are seeking a CTY HR Coordinator who will support the CTY HR team in its efforts to function as a proactive, strategic partner to various CTY teams and departments. Under the direction of the HR Generalist, this role will perform various tasks in the areas of payroll administration, training reporting and coordination, talent acquisition administrative support as well as providing administrative support for other various HR and CTY projects. This role requires the ability to maintain confidentiality of payroll/personnel information at all times.
Specific Duties & Responsibilities
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Talent Acquisition Coordination & SupportProvides operational and administrative support in a high-volume, fact paced recruiting environment.
Provides administrative support for pre-employment screening, including background check requirements.
Assist with conducting new employee on-boarding required to obtain appropriate documentation to hire full-time and casual staff.
Coordinates and monitors processes and compliance requirements related to posting new requisitions for casual and full-time staff. Provides proactive updates to centralized talent acquisition teams within the University and CTY and hiring managers.
Monitors I-9 and employment eligibility requirements for staff.
Assist Payroll Coordinator with facilitating and advising managers on the visa employment process.
Coordinating the onboarding process which includes sending "Welcome" emails and offer letters; collecting employee information required for SAP and EEO requirements; and serving as a primary point of contact for the employee to provide guidance throughout the initial introductory period for full-time and casual staff.
Performance Management
Coordinates reporting and administrative efforts related to the Performance Management process including goal setting, 120-day, mid-year and annual reviews.
FMLA Administration
Coordinates the FMLA and STD/LTD process for CTY employees requiring leave.
Provides guidance to staff on FMLA and other leaves, sends FMLA paperwork, etc.
Determine and communicate to employees/supervisor's appropriate leave usage and codes, and update staff time keeping system to reflect correct use of accrued sick or vacation, short-term disability, and/or leave without pay for all staff on family medical, and other leaves of absence.
Training Coordination & Support
Monitor and report on staff training and certification compliance.
Ensure training and of staff members are documented according to University practice and regulatory requirements.
Work with third party training vendors to coordinate in-house trainings.
Ensure coordination of a variety of training calendars across the Center to facilitate securing training rooms and managing other logistics required for participants to have a positive experience. Assist with registration and enrollment as needed.
Payroll Assistance
Assist with and serve as back up for payroll processing needs including all documentation, processing, maintenance, and reporting.
Provide exceptional customer service to all staff to respond to questions related to payroll and employment. Anticipate potential payroll issues and questions and take pro-active action to prevent development of problems or resolve problems.
Enter transactions in the SAP system in accordance with established quality and accuracy standards including but not limited to onboarding new hires, salary changes, leaves of absence, supplemental pays, other pay adjustments and terminations. Serve as initiator and approver, as appropriate.
Manage paper and electronic employee records consistent with record retention policies and programs.
Other Duties
In the absence of the Sr. HR Coordinator will answer questions and provide guidance to employees and managers pertaining to varying HR issues, such as training and development, hiring and onboarding, and FMLA compliance matters.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Knowledge of HR related laws and regulations including FMLA requirements
Demonstrated ability to meet deadlines and prioritize work assignments.
Proactive and empathetic approach to customer service.
Advanced knowledge of Microsoft Office tools including Excel and Teams.
Comfort level and ability to communicate with staff at all levels.
Physical Requirements
Ability to sit in a normal seated position for extended periods of time.
Dexterity of hands to operate a computer keyboard, mouse pad and other office machinery.
The incumbent will be required to communicate regularly via telephone and face to face with internal and external customers and must be able to exchange accurate and timely information in these settings.
Position also requires a degree of mobility common to working in an office environment; bending, kneeling or standing during events and presentations may be required.
Additional Information
Applicants must be authorized to work in the US.
All employees participating in or serving children in University programs must participate in mandatory Child Abuse Prevention online training on the appropriate conduct around children, protecting children from abuse and neglect, and reporting of known or suspected child abuse and neglect.
Minimum Qualifications
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: HR Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Min $17.95 - Max $32.60 HRLY ($47,355 budgeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30am-5pm
Exempt Status: Non-Exempt
Location: Hybrid/Mount Washington Campus
Department name: Human Resources
Personnel area: Academic and Business Centers
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
To apply, visit https://jobs.jhu.edu/job/HR-Coordinator/1045956900/
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